Executive Assistant, CEO

<div class="content-intro"><p>Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!</p></div><p>As an Executive Assistant to our founder and CEO, you’ll help him focus his time and attention on the work that matters most. You’ll own high-volume, complex scheduling and day-to-day administrative operations, build strong working relationships with internal and external partners, and create systems that keep requests and commitments moving. This is a hands-on EA role for someone who takes pride in exceptional administrative support, brings strong judgment to shifting priorities, and earns trust through reliable execution. You’ll report to Dylan and partner closely with the executive team, EA team, and cross-functional stakeholders across Figma.</p> <p>This is a full-time role based in our San Francisco Hub.</p> <h4><strong>What you’ll do at Figma:</strong></h4> <ul> <li>Own Dylan’s complex, high-volume calendar and inbox management; prioritize requests across organizations, surface tradeoffs, protect focus time, and anticipate needs as priorities shift</li> <li>Manage executive travel from booking through detailed itineraries and last-minute changes; track budgets, submit expenses, and coordinate purchase orders and delegated approvals in line with internal policy</li> <li>Keep Dylan prepared for meetings by coordinating agendas, materials, and logistics; capture action items, clarify owners and deadlines, and track progress through completion</li> <li>Build and improve systems for scheduling, request intake, prioritization, and follow-through that make Dylan’s time more effective and keep commitments visible</li> <li>Coordinate a high volume of external partner engagements and work across organizations; communicate with care, represent Dylan professionally, and build trusted relationships with internal and external stakeholders</li> <li>Partner with EAs and cross-functional teams to organize executive offsites, all-hands, company-wide rituals, and large-scale internal and external events, owning logistics, content readiness, and follow-through</li> <li>Champion team morale and connection across our hubs; create shared experiences that strengthen collaboration across teams</li> </ul> <h4><strong>We’d love to hear from you if you have:</strong></h4> <ul> <li>8+ years of executive assistant experience, including directly supporting a founder and senior executive leadership in an environment with shifting priorities</li> <li>Exceptional skill in managing complex, high-volume calendars and competing priorities, with a track record of building systems that help leaders use their time effectively</li> <li>Excellent written and verbal communication skills and the ability to build relationships and represent an executive with internal and external stakeholders and strong judgment, attention to detail, and a proactive approach to solving problems; you anticipate downstream impacts, balance immediate needs with longer-term priorities, and act independently amid ambiguity</li> <li>Experience coordinating executive travel, expenses, budgets and purchase orders, as well as large-scale events and offsites; comfort troubleshooting meeting technology and AV needs</li> <li>A commitment to hands-on administrative work and a desire to deepen your impact as an EA by building trust, improving processes, and consistently following through and a&nbsp;thoughtful, inclusive approach and a history of reliability, discretion, and sound handling of highly confidential information</li> </ul> <h4><strong>While it’s not required, it’s an added plus if you also have:</strong></h4> <ul> <li>Experience in a fast-growing technology or SaaS company, along with an affinity for Figma and an interest in learning our products</li> <li>Curiosity about AI and a commitment to exploring tools and workflows that improve administrative efficiency</li> </ul> <p>At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.</p><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p><strong><span style="font-size: 16px;">Pay Transparency Disclosure</span></strong></p> <p>Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location.&nbsp;</p> <p>Figma offers equity to employees, as well as a competitive package of additional benefits, including health, dental, and vision coverage; retirement benefits with company contributions; parental leave and reproductive or family planning support; mental health and wellness benefits; and paid time off. Figma provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations. Exempt employees are eligible for employer‑provided paid flexible PTO in addition to flexible paid sick leave. PTO is subject to manager approval. Additional benefits may include company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts. Figma also offers sales incentive compensation for most sales roles and an annual bonus plan for eligible non-sales roles. All compensation and benefits are subject to applicable plan terms and may be modified by Figma at any time, consistent with applicable law.</p></div><div class="title">Annual Base Salary Range:</div><div class="pay-range"><span>$127,000</span><span class="divider">&mdash;</span><span>$269,000 USD</span></div></div></div><div class="content-conclusion"><p>At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an <a href="https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf">equal opportunity workplace</a> - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status<strong>, </strong>or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.</p> <p>We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to <a href="mailto:accommodations-ext@figma.com">accommodations-ext@figma.com</a>. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.&nbsp;</p> <p>Examples of accommodations include but are not limited to:&nbsp;</p> <ul> <li>Holding interviews in an accessible location</li> <li>Enabling closed captioning on video conferencing</li> <li>Ensuring all written communication be compatible with screen readers</li> <li>Changing the mode or format of interviews&nbsp;</li> </ul> <p>To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.</p> <p>By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with <a class="c-link c-link--underline" href="https://www.figma.com/legal/candidate-privacy-notice/" target="_blank" data-stringify-link="https://www.figma.com/legal/candidate-privacy-notice/" data-sk="tooltip_parent">Figma's Candidate Privacy Notice</a>.</p> <p><strong>Application limits:</strong> To help candidates focus on the opportunities most relevant to their skills and experience, Figma limits the number and frequency of applications. These limits apply to all roles:</p> <ul> <li>Candidates may submit up to 5 applications during any rolling 30-day period.</li> <li>Candidates may not reapply to the same role while an application is active or within 90 days of receiving a rejection.</li> </ul> <p>Once the applicable days has passed, candidates are welcome to apply again.</p></div>